October 23, 2023

Thank you for visiting our website www.vimera.io and your interest in our services.

Please read this Privacy Policy carefully as it contains important information that you should know before using our website and/or services. By accessing and using our website and/or services, we will consider you as a person, who have fully accepted the Vimera’S Privacy Policy.
Your privacy is significant for us. In this Privacy Policy we explain, how we collect data about you, how we use and protect it. If you do not agree with this Policy, you should not access our web-site or use our services. If you continue to use the website and/or services following the posting of an updated Privacy Policy, it displays your full acceptance of any changes.

Changes to the Privacy Policy

This Privacy Policy can be updated from time to time. When we make some changes to our Privacy Policy, we mention the date, when these changes take place, on our website in the beginning of this page.

What Personal data do we collect?

We may collect personally identifiable information – Personal Data – from a variety of sources, which include:
· personal data you give us directly (for example, your email);
· personal data we collect automatically (for example, cookies);
· personal data we collect from other sources (for example, from LinkedIn).

You are not required to provide Vimera with any personal data and you have a right to refuse the collection of any cookie.
Some pages on our website have contact forms and forms to request our proposals and other guides. When you submit the message or fill out the form we will ask you for your contact information such as your full name, email address, phone number, job title and CV.

We will process your personal information in order to complete your request prior to entering into a contract and afterwards to perform a contract with you or your employer. Please note that we do not need to receive your consent in order to process this data.

We will process your personal information in the following way:
· we may store your personal information in our CRM or other system;
· we will contact you regarding your request;
· we will use your personal information if we need to provide you with any access to our internal systems;
· we may store history of our communication.

Also we may process your data in other way but only limited to completing your request or performance of the contract with you or your employer.

Data from contact forms will be processed by our Sales & Marketing Department, job applications and CVs will be processed by our HR Department.

How do we collect your data?

You directly provide Vimera with most of the data we collect. We collect and process data when you:
· use our services and directly provide Vimera with your data;
· use our website which collects cookies;
· contact us via our website by filling out forms/email/phone/etc.;
· provide us with your personal data in any other way (conferences, feedback sharing, webinars, direct business correspondence and conversation with our employees and etc.).

Data collected from publicly accessible sources

While we are interested in spreading our commercial proposals, newsletters and other marketing materials that we think may be relevant to you, we may collect your personal information from publicly accessible sources. We highly appreciate your privacy that is why we will collect only personal information you made available to us by connecting on the LinkedIn or other business social network, by publishing your personal information on your company’s website or in official registers. We will contact you only with information that we think may be interesting for you and your company, which is related to business, we will not bother you with personal things.

How can we process your personal data:
· we may collect your personal data from publicly accessible sources;
· we may store your personal information in our CRM or other system;
· we may generate your business email as a result of processing your personal information (we respect your privacy and do not intend to contact you via your personal email);
· we may contact you regarding our services that we think may be interesting for you and create value for your company;
· we may contact you about our new commercial proposals, Salesforce news and new features in Salesforce products, events and etc.;
· we may store history of our communication.

Also we may process your personal information in other way but only limited to processing for our legitimate interest. We will provide you with the opportunity to easily unsubscribe from our letters and cease communication with us.

In addition to some of the specific uses of personal data, we may use data that we receive to:
· provide, improve, test, and control the effectiveness of our services;
· develop and test new products and features;
· diagnose or fix technology problems.

Basis for processing your personal data

We process data based on the following basis:
· processing of your personal data is necessary for completing a contract between you and us and third-parties, if they take place, or for taking steps at your request prior to entering into a contract with us;
· processing of your personal data is necessary for the purposes of the legitimate interests pursued by us;
· you give us your permission to process your personal data.

We will ask you for your permission before we collect and process your data. You give us permission to collect your personal data, process it in order to provide you with proposals, updates in products and information that are relevant to your business interest.

Analytics and disclosure of your information

We may share your information with certain third parties selected by us to help support our operations. These include, for example, service providers that help us analyze web traffic, send emails, and track customer support requests.

Google Analytics is embedded into all pages of our website. With the help of cookies, they collect and analyze the behavior of visitors: which sources they come from (for example, from Google search), from which IP and country, which pages they open, when it happens, how long they stay on the pages, which browser, operating system and language they use. This data is highly anonymous and is used to optimize content of our website.

The usage of Google Analytics is a subject to Google Privacy Policy and Google Analytics Terms of Services.

We may share your personal data with our corporate affiliates in a manner consistent with this Privacy Policy, and if we or our assets get acquired or transferred in part or whole to another organization, your information and any other information we have collected may be among the items transferred.

Where permissible according to applicable law, we may use certain limited personal data about you, such as your email address and position, to hash it and to share it on social network websites to generate leads, drive traffic to our websites or otherwise promote our services. These processing activities are based on our legitimate interest in undertaking marketing activities to offer you products that may be interesting for you.

The social network websites on which we may share your personal information are not controlled or supervised by us. Therefore, any questions regarding how specific social network websites service provider processes your personal data should be directed to the specific provider.

Cookies

Like most of the existing websites around the world, we use cookies. Cookie is a small file on your device with a string of letters and numbers which serves as a unique identifier. Sometimes cookies can also be used to store your personal preferences on websites or to save your login data. There is no personal data in cookies.

When you open our website for the first time, cookies are created on your device. When your open it next time, cookies are sent back to us thus letting us know you’ve already been there. We don’t create cookies ourselves, but we use third-party providers who do it for us.

Cookies make it easier for you to use our website during future visits. They also allow us to monitor traffic and tailor the content of our website exactly for you. Session-based cookies only last while your browser is open, and are automatically deleted when you close the browser. Persistant cookies last until you or your browser deletes them or until they expire.

Some of our cookies are necessary for certain uses of the website. These cookies allow us to make our website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot work properly without these cookies.

We also use functional cookies and cookies from third parties for analysis and marketing purposes. Functional cookies enable certain parts of the website to work properly and your user preferences to remain known. Analysis cookies, among other things, collect information on how visitors use our website, the content and products that users view most frequently, and the effectiveness of our third-party advertising. Cookies are either “session” cookies which are deleted when you end your browser session, or “persistent,” which remain until their deletion by you or the party who served the cookie.

You can generally activate or later deactivate the use of cookies through a functionality installed into your web browser or mobile device.

How do we protect your data

The data that are collected on our website by third-party providers (Google, Facebook (Meta), Twitter, LinkedIn) are protected by them and are a subject of their terms and privacy policies. They deliver us aggregated anonymized statistics which cannot be used to recover your personal data.

The data that are collected on this website by us as well as the data that you entrust us under NDAs and contracts are protected by us. We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored securely.

How long do we store your data

We only keep your personal data for as long as it is necessary for us to use it as described above or to comply with our legal obligations and legitimate interests. For instance, we may keep your data to meet our legal obligations, such as for tax and accounting purposes.

Marketing

From time to time, Vimera would like to send you information about products and services of ours that we think you might like, as well as those of our partner companies. If you have agreed to receive marketing materials, you may always reject them later. You can make Vimera stop from contacting you for marketing purposes at any time. In this case you should click the Unsubscribe button in our emails.

Children

Our services are not directed to individuals under 18. We do not knowingly collect personal data from children under 18. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal data, please contact us.

Your Rights

Vimera complies with the principles of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 “On the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”). If you are a natural person of the EU within the meaning of the GDPR, you are afforded certain additional rights by the GDPR as further described within this section.
As a data subject (a person whose personal data is collected, stored and processed) you have several rights under GDPR:

The right of access. You have the right to get confirmation if your personal information is being processed by us. If that is the case, you can access your personal information and the following information: (a) the purposes of the processing; (b) the categories of personal information; (c) to whom the personal information has been or will be disclosed; (d) the envisaged period for which the personal information will be stored, or the criteria used to determine that period.

If you would like to have a copy of your personal information from us, we will provide it based on (1) you will prove your identity, (2) it will not adversely affect the rights and freedoms of others. First copy will be provided for free, for any further copies we may charge a reasonable fee based on our administrative costs.

The right to rectification. You have the right to demand that we correct without undue delay your personal information which we have in our systems if it is inaccurate or incomplete.

The right to erasure (‘right to be forgotten’). You have the right to demand that we erase your personal information, and we shall erase it without undue delay where one of the following basis applies: (a) this personal information is no longer necessary in relation to the purposes for which it was processed; (b) you withdraw consent on which the processing is based, and where there is no other legal basis for the processing; (c) you object to the processing and there are no overriding legitimate basis; (d) your personal data has been unlawfully processed; (e) your personal data has to be erased for compliance with a legal obligation.

The right to restriction of processing. You have the right to restrict us in the ability of processing of your information where one of the following applies: (a) you dispute the accuracy of your personal data and we are verifying it; (b) the processing is unlawful and you want to restrict it instead of erasure; (c) we no longer need your personal information, but you need it for some legal reasons; (d) you have objected to processing and we are verifying whether the legitimate basis override your request.

The right to data portability. You have the right to receive your personal data which you provided to us in a structured, commonly used and machine-readable format and have the right to transmit those data to another company, where: (a) the processing is based on your consent or on a contract; and (b) the processing is carried out by automated means. Where technically feasible, you can demand us to transmit those data directly to another company.

The right to object. You have the right to object to processing of your personal information based on our legitimate interests. We shall no longer process your personal data unless we demonstrate compelling legitimate basis for the processing or for the establishment, exercise or defense of legal claims.

Where personal information is processed for direct marketing purposes, you have the right to object to processing of your personal information for such marketing at any time.

The right to object to automated decision making. Vimera does not make automated decisions made only by automatic means, where no humans are involved in the decision-making process related to your personal data are used.

The right to withdraw consent. You have the right to withdraw your consent for processing of your personal information at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

The right to lodge a complaint. You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal information breaks GDPR.

Breach Notification

If you would like to make a request, send us an email with requirement to unsubscribe you from our marketing emails, to share with you your data, that we’ve collected (if we collect them), to delete your personal data. We will respond without undue delay and in accordance with relevant regulation.

Our Contact Details
Ostrobramska Street 101, 04-041 Warszawa
+48 792 102 642